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Enroll New Student

Student Information

First Name *

Last Name *

Student ID

Date of Birth

Gender — Select — Male Female Other Prefer not to say

Nationality

Enrollment Date

Status Active Inactive On Hold Graduated Withdrawn

Contact Information

Email

Phone

Address

City

State / Region

ZIP / Postal Code

Country

Preferred Currency USD — US Dollar PEN — Peruvian Sol

Emergency Contact

Emergency Contact Name

Emergency Contact Phone

Financial Aid / Scholarship

Financial Aid Status None Partial Aid Full Aid

Scholarship recipient

Guardian / Parent Information

First Name

Last Name

Relationship Parent Guardian Grandparent Sibling Other

Phone

Email

Occupation

Notes

Cancel Save Student

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Add Program

Program Details

Program Name *

Class Type * Music English Arts Sports Other

Instrument / Subject

Level — Not specified — Beginner Intermediate Advanced All Levels

Lessons per Week 1 per week 2 per week 3 per week 5 per week (daily)

Lesson Duration (minutes) 30 minutes 45 minutes 60 minutes 90 minutes

Pricing

Monthly Rate

Currency USD — US Dollar PEN — Peruvian Sol

Registration Fee

Material Fee

Additional Info

Description

Active — visible and available for enrollment

Cancel Save Program

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Class Slots

Weekly time slots parents can pick from when registering online. Each slot has its own capacity.

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Add Slot

Day of Week * Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Capacity *

Start Time *

End Time *

Notes

Cancel Save Slot

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Add Staff Member

Personal Information

First Name *

Last Name *

Role * Teacher Coordinator Admin Staff Director

Hire Date

Instruments / Classes Taught

Contact

Email

Phone

Compensation

Hourly Rate

Monthly Salary

Currency USD — US Dollar PEN — Peruvian Sol

Additional Info

Bio

Active — currently working at this school

Cancel Save Staff Member

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Add Teacher (with Login)

Creates a staff record AND a login account in one step — the teacher will see only ESL Classes + Security when they sign in.

First Name *

Last Name *

Email *

Cancel Create Teacher Account

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✅ Account Created

Share these with the teacher directly. This password won't be shown again — copy it now.

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New Enrollment

Assignment

Student * — Select student —

Program * — Select program —

Teacher — Select teacher —

Schedule

Day of Week — Not set — Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Lesson Time

Start Date *

End Date

Tuition

Tuition Type Full Partial Scholarship Free

Discount %

Status & Notes

Status Active Paused Completed Withdrawn

Notes

Cancel Save Enrollment

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Enrollment Details

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Edit Notes

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New Assessment

Enrollment (Student + Program) * — Select enrollment —

Title *

Type * Practical Theory Recital Exam Progress Check

Date

Max Score

Teacher — Select teacher —

Notes

Cancel Save Assessment

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Enter Grade

Score *

Grade

Feedback

Cancel Save Grade

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New Report Card

Enrollment (Student + Program) * — Select enrollment —

Period

From *

To *

Performance

Overall Grade

Attendance Rate %

Comments

Teacher Comments

Director Comments

Status Draft Published

Cancel Save Report Card

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Invoice

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Record Payment

Amount *

Currency USD PEN

Payment Method * — Select — Zelle Cash Check Bank Transfer Other

Payment Date *

Reference / Confirmation #

Notes

Cancel Save Payment

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Change Status

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Create Invoice

Student * — Select student —

Description

Amount *

Currency USD ($) PEN (S/)

Due Date

Status Sent Draft

Cancel Create Invoice

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New Scholarship Program

Program Name *

Description

Coverage * Full (100%) Partial

Discount %

Max Recipients

Status Active Inactive

Funded By

Cancel Save Program

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Award Scholarship

Student * — Select student —

Scholarship Program * — Select program —

Awarded Date *

Expiry Date

Status Active Expired Revoked

Notes

Cancel Save Award

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Add Donor

First Name *

Last Name *

Organization

Type Individual Corporate Foundation Government

Email

Phone

Address

Notes

Cancel Save Donor

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Record Donation

Donor * — Select donor —

Amount *

Currency USD PEN

Donation Date *

Type General Scholarship Equipment Operations

Scholarship Program (if applicable) — None —

Payment Method

Reference #

Notes

Cancel Save Donation

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Add Item

Name *

Category * Instrument Book Equipment Supply Other

Condition Excellent Good Fair Poor Needs Repair

Serial Number

Location

Total Quantity

Available Quantity

Purchase Info (Optional)

Purchase Date

Purchase Price

Currency USD PEN

Description / Notes

Cancel Save Item

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New Loan

Item * — Select item —

Student * — Select student —

Loan Date *

Expected Return

Status Active Returned Overdue Lost

Actual Return Date

Notes

Cancel Save Loan

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Message

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Volunteer Details

Review the submitted agreement before approving or rejecting.

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Add Volunteer

First Name *

Last Name *

Email

Phone

Date of Birth

Hours Logged

Volunteer Role — Select — YAB Member — Online ESL (14–18) YAB Adviser — On-Site (14–18) Adult Volunteer Instructor (18+)

Language Proficiency — Select — Native / Bilingual Advanced / Fluent

Area of Interest — Select — ESL Volunteer Instructor — Trujillo, Peru YAB On-Site Adviser Youth Advisory Board — Program Planning Youth Advisory Board — Community Outreach Stage Setup & Logistics Guest Reception Audio / Visual Support Photography / Videography Social Media & Marketing General Help Other

Agreement Status N/A Pending Review Approved Rejected

Status Active Inactive

Notes

Cancel Save

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Add ESL Student

First Name *

Last Name

Location

Age

Status Active Paused Inactive

Portal Login Code

Portal PIN

Login code + PIN let the student check in at school/portal.html to see their instructor, schedule, and Join Class button.

Notes

Cancel Save

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Assign an instructor, set the class schedule, and log attendance after each class.

Instructor

Google Meet Link

Schedule Day

Schedule Time

Session Notes

Session Status Active Paused Completed

Save Session

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Log Today's Class

Date

Attended? Yes No

Notes (optional)

+ Log Class

Attendance History

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Messages

Send