Operations

Concert Readiness Checklist

First Annual Summer Benefit Concert · June 6, 2026 · Alpharetta, Georgia
Check off each item as it is completed. Progress is saved in your browser.

Overall Progress

0 completed 0 remaining 0 total

📋

Registrations & Participants

All registered performers confirmed (status = confirmed in admin) All Zelle payments verified and marked confirmed All PayPal payments synced and confirmed No pending registrations left unresolved Final performer count per time slot (11:00 AM / 12:00 PM) locked Performance order saved in admin (💾 Save Order clicked) Each performer notified of their time slot and arrival time Guardian contact info collected for all minors

🖨️

Printed Materials

Concert program printed — folded booklet, one per attendee Program proofread — all performer names spelled correctly Sponsor logos visible and legible on printed program Certificates of Performance printed — one per participant Certificates signed by Alexander Lopez Spare blank certificates on hand for last-minute additions

🎹

Venue & Equipment

Venue confirmed: 5950 North Point Pkwy, Alpharetta, GA 30022 Piano available and tuned (coordinate with Steinway Piano Galleries) Seating arranged for audience Sound check completed (microphone if needed for announcements) Signage / welcome sign at entrance Water available for performers backstage Parking instructions ready to share with attendees

📸

Media & Documentation

ARPhotography briefed on schedule and shot list Video recording arranged Photo/video permission obtained from guardians of minors Social media posts scheduled or drafted for day-of Someone designated to post live updates during the event

🤝

Volunteers & Staff

All volunteers confirmed and assigned roles (door, seating, etc.) Day-of contact list distributed to all volunteers Someone designated to manage door check-in Someone designated to handle donations on the day MC / announcer confirmed and briefed on performer order Samuel Serban (teacher) coordinated and briefed

💛

Donations & Fundraising

Donation collection method ready (cash box, Venmo/PayPal QR code) QR code for online donations printed and displayed at venue Donation goal communicated to attendees in program or speech Thank-you messaging prepared for donors

📧

Communications

Reminder email sent to all confirmed performers (1 week before) Reminder email sent to all confirmed performers (day before) Guest invitations sent with venue details and parking info Sponsors acknowledged and personally invited Outreach posts published on Facebook, Instagram, and TikTok

🌐

Website & System

Concert registration closed or capacity set correctly All dist files uploaded to Porkbun — no 404 errors concert-program.html loads performers in correct order Admin panel accessible on day-of device (phone/tablet) Supabase data reviewed and confirmed before the event

🗓️

Day-of Timeline

Venue open and setup complete 90 min before first slot (9:30 AM) Performers arrive 45 min before their slot for warm-up Programs distributed to attendees at the door Certificates distributed to each performer after their performance Thank-you remarks / closing speech delivered Post-event: donations counted and recorded Post-event: thank-you emails sent to performers, sponsors, volunteers Post-event: photos and recap posted on social media