Admin User Guide
Music School Admin
This guide covers how to manage student enrollment and information in the Rising with Melodies Music School system, located at risingwithmelodies.org/school/.
1. Accessing the School Admin
The school admin is available at:
risingwithmelodies.org/school/index.html
Logging In
Go to the school admin URL above.
Enter your admin email and password.
Click Sign In.
2. Dashboard
The school dashboard gives you a quick overview of your student population.
| Stat Card | What it shows |
|---|---|
| Total Students | All students in the system, regardless of status. |
| Active | Students currently enrolled and attending. |
| Inactive | Students with any status other than Active. |
| Enrolled This Month | New students added in the current calendar month. |
The Recent Students panel shows the last 6 students added, with their status badge.
Click View All or + Enroll New Student to go directly to the Students page.
3. Students
The Students page is the core of the school admin. Navigate to it by clicking Students in the sidebar.
Enrolling a Student
Click + Enroll Student in the top-right area.
Fill in the student form. Only First Name and Last Name are required โ all other fields are optional.
Add guardian information in the Guardian section if applicable.
Click Save Student. The student appears in the table immediately.
Student Fields Reference
Student Status Values
| Status | When to use |
|---|---|
| Active | Student is currently enrolled and attending lessons. |
| Inactive | Student is not currently attending but record is kept. |
| On Hold | Enrollment is temporarily paused. |
| Graduated | Student has completed their program. |
| Withdrawn | Student has left the program. |
Guardian Information
The Guardian section captures parent or guardian details for the student, especially important for younger students.
Financial Aid & Scholarships
The school supports underprivileged students through financial aid and scholarship programs.
| Field | What it means |
|---|---|
| Financial Aid Status: None | Student pays full tuition. |
| Financial Aid Status: Partial | Student receives a partial subsidy. |
| Financial Aid Status: Full | Student's tuition is fully covered. |
| Scholarship Recipient โ | Check this box if the student has been awarded a formal scholarship. |
These fields appear in the student list as color-coded badges โ Scholarship for scholarship recipients and Partial Aid or Full Aid for financial aid students โ making it easy to identify them at a glance.
Viewing & Editing a Student
To view full details, click View on the student's row. The detail panel shows all information organized into sections: Student, Guardian, Emergency Contact, Financial Aid, and Notes.
To edit, click Edit on the row (or Edit Student from the detail view). All fields are pre-filled with current values. Make your changes and click Update Student.
Deleting a Student
Click Delete on the student's row. A confirmation dialog will appear. Deleting a student is permanent and cannot be undone โ guardian records linked to that student are also deleted.
Search & Filtering
Use the controls at the top of the Students table to narrow down the list:
- Search box โ searches by student ID, name, or email.
- Status filter โ show only Active, Inactive, On Hold, Graduated, or Withdrawn students.
- Aid filter โ show only Scholarship recipients, Partial Aid, or Full Aid students.
Exporting to CSV
Click Export CSV to download a spreadsheet of all currently filtered students. The export includes all student fields, guardian contact details, financial aid status, and notes โ ready to open in Excel or Google Sheets.
4. Coming Soon
The following modules are planned and will be added to the school admin:
๐ฉโ๐ซ Staff
Manage teacher and staff profiles, instruments taught, hourly rates, and employment information.
๐ต Programs
Define lesson programs by instrument and level, set durations, monthly rates, and registration fees.
๐ Schedule
Assign students to programs and teachers, set recurring lesson slots, and manage studio availability.
โ Attendance
Track attendance for each lesson, mark absences, and view attendance rates per student.
๐ฐ Billing
Generate monthly invoices, track payments via Stripe and Zelle, and manage outstanding balances.
๐ Scholarships
Create scholarship programs, track donors and donations, and formally award scholarships to students.
5. Tips & Reminders
- Only First Name and Last Name are required โ you can always add more details later by editing the student.
- Use the Student ID field (e.g. RWM-001) to create a consistent numbering system from the start.
- Set the Financial Aid Status and Scholarship checkbox when enrolling underprivileged students so they appear correctly filtered.
- Instead of deleting students, consider setting them to Withdrawn or Inactive to preserve historical records.
- Use the CSV export for monthly reporting, grant applications, or backup purposes.
- The school system uses a separate database from the concert site โ changes here do not affect concert registrations.